Texas Hill reverse

Board of Directors Descriptions and Application

Click here to download the Board Application.

President

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Qualifications:
  • Member in good standing with previous service as President Elect
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
Specific Responsibilities:
  • Directly responsible for communicating with and supervising the chapter officers and directors to ensure that all assignments are completed according to the strategic plan, the chapter is financially sound, and membership is advised of all progress.
  • Serve as chair of all meetings of both the Executive Committee and Board of Directors, serve as a member of the Budget and Finance Committee
  • Ensure development and facilitation of a long term strategic plan
  • Appoint all members of standing and special committees and relieve any inactive committee members with approval of the Board
  • Communicate with chapter officers and directors to ensure that all assignments are completed according to the chapter's strategic plan and goals, and that the membership is advised of all progress
  • Ensure Chapter adherence to Chapter Bylaws, Policies and Procedures
  • Support and defend policies and programs adopted by the Board of Directors
  • Prepare consent agenda for each board meeting and distribute prior to meeting
  • Preside at chapter bi-annual business meetings
  • Serve as an ex-officio member on all committees except the Nominating Committee
  • Vote on issues brought before the Board of Directors only in the event of a tie
  • Act as official spokesperson of the chapter
  • Conduct annual Board Orientation and mid-year Board Retreat
  • Responsible for all budget line items.
  • Prepare the Annual Report reviewing chapter activities and finances within 90 days of the end of the fiscal year and present to membership and MPI headquarters
  • Act as support/mentor to President Elect
  • Conduct transition meeting with successor
  • Submit budget needs for the following fiscal year
  • Oversee performance of Chapter Administrator, including monthly meetings and a yearly performance review.
  • Serve as liaison between the chapter and MPI Headquarters
  • Ensure Chapter compliance with MPI Headquarters
  • Serve as a member of the Council of Chapter Presidents or appoint a designee
  • Performs any other duties as assigned by the Board of Directors
Time Commitment:
  • Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
  • Attendance at two Board retreats
  • Attendance at all official chapter activities and functions
  • Attendance at COCP meetings held in conjunction with PEC/WEC
  • Attendance at Chapter Leadership Conference
  • Chapter management activities (30 hr/mo)

Immediate Past President

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Eligibility:
  • Member in good standing
  • Completion of previous year's term as President
  • Willing to give the time, energy, talents and enthusiasm required to the position
Specific Responsibilities:
  • Serve as voting member of Board of Directors and Executive Committee
  • Chair the Nominating Committee, ensuring compliance with bylaws and policy, providing an open nominations & elections process, and ensuring compliance with MPI elections calendar requirements.
  • Support and defend policies and programs adopted by the Board of Directors
  • Act as support/mentor to President and President-Elect
  • Act as coach, advisor and counselor to board members and committees
  • Attend monthly board meetings, chapter events and committee meetings
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
  • (Optional) Chair Chapter's Past Presidents Council to provide for continued involvement of past presidents to support the strategic plan of the chapter
  • If the chapter has opted not to utilize the VP - Administration position, the responsibilities of that position may be transferred to the Immediate Past President.
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
Leadership Expectations:
Management Skills
    • Strategic Planning: work with the board to create and execute a 3-Year Strategic and annual Business Plan
    • Create goals and objectives for the board and committees
    • Advise, support and develop board of directors in executing initiatives
    • Assist in chapter budget development
    • Mediate discussions and create consensus within the board
    • Target future leaders within existing board, committees and membership
    • Schedule transition time with President-Elect
    • Mentor the President
Leadership Skills
    • Visionary
    • Facilitation
    • Collaboration
    • Delegation
    • Organization
    • Mentoring
    • Coaching
    • Teaching
    • Financial
    • Motivational
    • Conflict/Resolution
    • Empowerment
    • Effective Communication
    • Execution
    • Innovation
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Related committee activities (8 hr/mo)

President Elect

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Qualifications:
  • Member in good standing with previous service in a Board position
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors, Executive Committee and Budget and Finance Committee
  • Attend monthly board meetings, chapter events and committee meetings
  • Act as coach, advisor and counselor to assigned committees
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Report on the strategies, successes and challenges of assigned committee to Board
  • Support and defend policies and programs adopted by the Board of Directors
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Serve as direct support to the Chapter President.
  • Serve as Executive Liaison to Community Outreach.
  • In the absence of the President, perform the duties of the President with the powers of and subject to all the restrictions upon the President
  • Keep knowledgeable about chapter activities in order to take over for or represent the President
  • Serve on the Nominating Committee as a non-voting member to develop a slate of qualified board members for the following year
  • Develop and implement a leadership succession/mentoring program or refine the existing program if needed
  • Ensure the chapter adheres to minimum chapter standards as prescribed by MPI HQ
  • Conduct summer board retreat (may be done as President-Elect or as President).
  • Attend the Chapter Business Summit.
  • Attend the WEC especially the leadership conference held in advance of the conference.
  • Establish and facilitate an orientation program for the incoming Board of Directors
  • Responsible for budget line items: Leadership Day Conference, MPI Foundation, Board Retreat,
  • Oversees and manages Chapter Administrator.
Time Commitment:
  • Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Attendance at leadership meetings held in conjunction with WEC
  • Attendance at Chapter Business Summit
  • Attendance at Community Outreach Events
  • All other related activities (25 hours per month)

Vice President of Communication

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Eligibility:
  • Member in good standing
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
Overall Responsibilities:
  • Serve as voting member of Board of Directors
  • Member of Executive Committee
  • Attend monthly board meetings, chapter events and committee meetings
  • Act as coach, advisor and counselor to assigned committees
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors
  • Manage the budget line items for advertising, communication, publications, and technology
  • Ensure the fiscal responsibility of the committee(s) to which position is assigned.
  • Support and defend policies and programs adopted by the Board of Directors
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
General Responsibilities:
  • Serve as voting member of Executive Committee and Board of Directors.
  • Attend monthly board meetings, chapter events and committee meetings
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors.
  • Manage the budget line items for advertising, communication, publications, marketing, and website management
  • Ensure the fiscal responsibility of the committee(s) to which position is assigned.
  • Support and defend policies and programs adopted by the Board of Directors.
  • Conduct transition meeting with successor.
  • Perform other duties that may be delegated by the President and/or Board of Directors.
Specific Responsibilities:
  • Act as coach, advisor, and counselor to the publications, marketing, public relations, community outreach, social media and branding committees of the chapter, including:
    • Marketing and Public Relations
    • Social Media
    • Strategic Alliances
    • Community Outreach
  • Communicate and implement strategic issues relating to communications/technology to Board of Directors
  • Research current communications/technology trends and topics pertinent to the meetings industry and report findings to Board of Directors
  • Approve all bills of the committees within the Communications category and forward appropriate paperwork to the VP of Finance
  • Approve and coordinate chapter calendar by communicating with related organizations
  • Budget with each director and review regularly
  • Directors supervised:
    • Director of Social Media
    • Director of Marketing
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (30 hours/month)

Director of Marketing

Term: One year or as determined by the MPI THCC Board of Directors and Chapter Bylaws
Reports to: Vice President of Communication
Qualifications:
  • Member in good standing
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
  • Good communication skills
General Responsibilities:
  • Serve as voting member of Board of Directors
  • Attend monthly board meetings, chapter events and committee meetings
  • Act as coach, advisor and counselor to assigned committees
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors
  • Manage the following budget line items: Marketing and Public Relations
  • Ensure the fiscal responsibility of the committee(s) to which position is assigned
  • Support and defend policies and programs adopted by the Board of Directors
  • Identify, recruit and train Committee Chair for assigned committees (with approval of VP of Communications and President)
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Marketing and Branding
    • Ensure adherence to all MPI International branding standards throughout chapter website, collateral, forms, publications (eblasts, evites, enews) and social media
    • Work with Director of Social Media to ensure branding standards in chapter publications (eblasts, evites, enews, social media posts)
    • Work with Director of Strategic Alliances to solicit chapter member suppliers for advertising in the monthly newsletter and website
    • Work with Director of Social Media to ensure promotion of chapter events, activities and community services projects
    • Work with the VP Communications to facilitate production, writing, proofreading and design of chapter printed materials to ensure professional appearance and consistent 'look' of the association brand
    • Work with the VP Communications and other MPI THCC Directors to develop and manage the operation and implementation of chapter website to ensure timely updates and keep the site fresh and informative
    • Develop marketing plans for all chapter events, activities and community service projects
    • Perform annual review of chapter marketing policies and strategies
  • Publications/ Under the Oaks Newsletter/ FOCUS
    • Manage the Spotlight Newsletter Committee Chair to:
    • Solicit submissions from the board and committees for the monthly newsletter
    • Compile the information for the monthly newsletter and submit to the website management company
    • Provide an open channel of communications between the Board and Committees to facilitate flow of information to newsletter
    • Coordinate all details of publishing and distributing monthly newsletter and other chapter publications to membershipPost chapter events to industry and media calendars
    • Work with the Director of Marketing and Public Relations, to facilitate product, writing, proofreading and design of chapter materials to ensure professional appearance and consistent ‘look’ of the chapter brand
  • Advertising
    • Work with Director of Strategic Alliances to solicit chapter member suppliers for advertising in the monthly newsletter and website
    • Facilitate sponsor recognition in cooperative effort with the Strategic Partnership committee
    • Ensure the advertising rates and information are current, relevant and correct on the website
     
  • Public Relations
    • Develop and maintain chapter media kit
    • Maintain media contact lists
    • Develop relationships with media and key publications
    • Communicate with media and key publications to promote chapter events, activities and community service projects
    • Communicate with Texas chapters -MPI Greater Houston and MPI Dallas/Fort Worth – to promote and post chapter events, activities and community service
    • Submit press releases to media contacts and key publications
    • Post chapter events to industry and media calendars
    • Perform annual review of chapter public relations policies and strategies
  • Technology
    • Research and offer suggestions on ways that technological advances can assist the chapter regarding marketing and public relations
     
  • Website
    • Responsible for Media Kit web pages and other areas as determined by Director of Strategic Alliances and Vice President of Communications
    • Serve as website Project Manager and notify Board members of their web page responsibilities
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (20 hours per month)

Director of Social Media

Category: Communications
Term: One year or as determined by the MPI THCC Board of Directors and Chapter Bylaws
Reports to: Vice President of Communications
Qualifications:
  • Member in good standing
  • Knowledgeable of the activities and affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
  • Good communication skills
General Responsibilities:
  • Serve as voting member of Board of Directors
  • Attend monthly board meetings, chapter events and committee meetings
  • Act as coach, advisor and counselor to assigned committees
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors
  • Manage the following budget line items: Marketing and Public Relations
  • Ensure the fiscal responsibility of the committee(s) to which position is assigned
  • Support and defend policies and programs adopted by the Board of Directors
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Develop best practices for chapter use of social media
  • Direct social media postings in chapter accounts (Facebook, Twitter, LinkedIn, etc.)
  • Work with the Director of Marketing and Public Relations to ensure promotion of chapter events, activities, and community service projects across all social media channels
  • Support chapter leadership in promoting programs and projects via social media channels
  • Perform annual review of social media channels to ensure efficacy as chapter communications tools.
Technology:
  • Research and offer suggestions on ways that technological advances can assist the chapter regarding social media marketing
  • Working with the Director of Marketing and Public Relations, develop and manage the operation and implementation of chapter social media channels to ensure timely updates and keep MPI THCC profiles and posts fresh and informative
  • Notify the web management company if changes that are to be made to the website
  • Responsible for venue news and industry news web pages
  • Perform annual review of the chapter social media channels to ensure efficiency as a primary chapter communication platform
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (12 hours per month)

Vice President of Education

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Qualifications:
  • Member in good standing
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Executive Committee and Board of Directors.
  • Attend monthly board meetings, chapter events and committee meetings.
  • Act as coach, advisor and counselor to assigned committees.
  • Submit agenda items for Board of Directors meetings in advance of meetings.
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors.
  • Manage the following budget line items: Chapter Education Meetings, Texas Education Conference and Holiday Party.
  • Ensure the fiscal responsibility of the committee(s) to which position is assigned.
  • Support and defend policies and programs adopted by the Board of Directors.
  • Conduct transition meeting with successor.
  • Perform other duties that may be delegated by the President and/or Board of Directors.
Specific Responsibilities:
  • Manage and supervise chapter educational efforts, including
  • Monthly Programs - Site Selection & Logistics
  • Professional Development - Educational Content & Speaker Sourcing
  • Special Educational Projects - Chapter/Regional Education Conference, CMP Initiatives
  • Develop annual education plan in accordance with chapter strategies and MPI standards.
  • Communicate strategic issues relating to professional development to Board of Directors.
  • Research current education trends and topics pertinent to the meetings industry and report .findings to Board of Directors.
  • Approve all bills of the committees within the Education category and forward appropriate paperwork to the VP of Finance.
Time Commitment:
  • Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
  • Attendance at two Board retreats
  • Attendance at all official chapter activities and functions
  • Attendance at COCP meetings held in conjunction with PEC/WEC
  • Attendance at Chapter Leadership Conference
  • Chapter management activities (20 hours per month)

Director of Education (formerly Leadership and Professional Development)

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: VP of Education
Qualifications:
  • Member in good standing
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors
  • Attend monthly board meetings, chapter events and committee meetings
  • Act as coach, advisor and counselor to assigned committees
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Report on the strategies, successes and challenges of assigned committee to Board
  • Support and defend policies and programs adopted by the Board of Directors
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Develop and implement leadership day event(s)
  • Refine committee chair and committee job descriptions as needed and update website
  • Develop and implement committee chair and committee member orientation
  • Assign and mentor a leadership committee chair
  • Submit articles for monthly spotlight
  • Ensure promotion of leadership development efforts
  • Responsible for the following budget line items: Leadership Day
  • Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
  • Develop and implement study group curriculum and coordinate CMP study group programs to coincide with CMP examination dates
  • Submit articles for newsletter and website communicating availability of study groups, deadline dates and exam information
  • Ensure promotion of CMP/CMM activities
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (10 hr/mo)

Director of Monthly Programs

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: VP of Education
Qualifications:
  • Member in good standing
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors
  • Attend monthly board meetings, chapter events and committee meetings
  • Act as coach, advisor and counselor to assigned committees
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Identify, recruit and train Committee Chair for assigned committees
  • Manage the following budget line items: Chapter Education Meetings
  • Ensure the fiscal responsibility of the committee(s) to which position is assigned.
  • Support and defend policies and programs adopted by the Board of Directors
  • Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Develop, implement and manage an RFP process for all monthly educational programs
  • Perform site selection for all monthly educational programs
  • Coordinate all logistics for monthly educational programs, including menu selection, audiovisual needs, room setup requirements, registration, and hotel arrangements
  • Facilitate a registration process for monthly educational programs
  • Develop, implement and manage a system of collecting and summarizing attendee evaluations; report summarized information to Board of Directors
  • Develop, implement and manage a system for providing CEUs at chapter educational programs
  • Assist all committees to facilitate the production of their events
Time Commitment:
  • Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
  • Attendance at two Board retreats
  • Attendance at all official chapter activities and functions
  • Chapter management activities (10 hours per month)

Vice President of Finance

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Eligibility:
  • Member in good standing
  • Previous service on Board of Directors, preferably in a financial capacity
  • Willing to give the time, energy, talents and enthusiasm required to the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors and Executive Committee
  • Serve on all committees in a financial capacity.
  • Attend monthly board meetings, chapter events and committee meetings
  • Report on the strategies, successes and challenges of assigned committees to Board
  • Act as coach, advisor and counselor to assigned committees
  • Support and defend policies and programs adopted by the Board of Directors
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Responsible for all budget line items
    • Pay Bills
    • Oversee Quickbooks
    • Manage monthly budget
  • Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
  • Train successor
  • Perform other duties that may be delegated by the President and/or Board
Specific Responsibilities:
  • Oversee or manage and supervise chapter financial efforts, including:
    • Strategic Alliances (Silent Auction, Sponsorships, Partnerships, Additional alliances with other groups)
    • Investments & Reserves (CDs, mutual funds, prudent reserve)
    • Registration
  • Maintain proper accounting procedure for the receipt and handling of funds, maintenance of financial records, and paying all authorized invoices
  • Ensure safekeeping of chapter funds in such banks, trust companies, and/or investments as approved by the Board of Directors
  • Renew all permits and authorized post office boxes
  • Prepare annual operating budget and ensure compliance once approved by the Board
  • Ensure chapter is incorporated according to chapter minimum bylaws
  • Comply with all governmental tax regulations and file chapter tax reports as required
  • Present up-to-date financial statements at each Board of Directors meeting
  • Research current funding, partnership and investment trends and topics pertinent to the chapter and report findings to Board of Directors
Directors supervised:
  • Director of Strategic Alliances
  • Director of Chapter Fundraising
Time Commitment:
  • Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
  • Attendance at Board retreats
  • Potential attendance at Chapter Business Summitt, as directed by President
  • Maintenance of chapter financial records
  • Committee activities (12 – 16 hours per month)

Director of Chapter Fundraising (formerly Finance)

Term: Two years or as determined by the Board of Directors and Chapter Bylaws. First year is served as a trainee with VP on second year of service. Second year is served as senior VP training new VP in their first year of service.
Reports to: VP of Finance
Eligibility:
  • Member in good standing
  • Willing to give the time, energy, talents and enthusiasm required to the position
  • Good organizational skills
General Responsibilities
  • Serve as voting member of Board of Directors
  • Serve on all committees in a finance capacity as directed by the VP Finance
  • Attend monthly board meetings, chapter events and committee meetings
  • Support and defend policies and procedures adopted by the Board of Directors
  • Address the strategies, successes and challenges of assigned committees to Board of Directors via a monthly committee report for each assigned committee
  • Submit agenda items requiring action or a Board vote for Board of Directors meetings in a timely manner
  • Create succession plan for each committee with current chapter committee leader and conduct transition meeting with successor
  • Perform other duties that may be delegated by the VP Finance, President and/or Board of Directors
Specific Responsibilities
  • Responsible for the following budget line items relating to: Holiday Party and End of Year Celebration
  • Identify, recruit and train Committee Chairs for Holiday Party and End of Year Celebration
  • Assist committee chair to develop agenda for Holiday Party and End of Year Celebration
  • Ensure information to promote the Holiday Party and End of Year Celebration are given to the communications team in a timely manner
Time Commitment:
  • Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
  • Attendance at Board retreats
  • Potential attendance at Chapter Business Summit, as directed by President.
  • Maintenance of chapter financial records.
  • Committee activities (4 hours per month)

Director of Strategic Alliances

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: VP of Finance
Qualifications:
  • Member in good standing
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors
  • Attend monthly board meetings, chapter events and committee meetings
  • Act as coach, advisor and counselor to assigned committees
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors
  • Submit agenda items for Board of Directors meetings in advance of meetings
  • Responsible for following budget line items: Sponsorship and Silent Auction
  • Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
  • Support and defend policies and programs adopted by the Board of Directors Conduct transition meeting with successor
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Develop strategies to establish strategic partnerships with chapter members
  • Monitor association and meetings industry trends to discover best practices in strategic alliances by other organizations
  • Work with appropriate committee to develop and/or manage strategic alliance programs and sponsorships
  • Ensure promotion of strategic alliance efforts and silent auctions
  • Oversee the further development and implementation of the Strategic Partnership program
  • Responsible for the accurate reporting and invoicing of all Strategic Partnerships/Sponsorships
  • Report on strategic alliance strategies to the Board of Directors
  • Ensure that promised sponsor benefits are received by the sponsor
Committees supervised:
  • Strategic Partnerships
  • Silent Auction
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Committee activities (8 hr/mo)

Vice President of Membership

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Eligibility:
  • Member in good standing
  • Preferably served previously on the Board of Directors, preferably in a membership capacity
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors and Member of Executive Committee.
  • Provide direction and leadership for the chapter's program to maintain, retain and increase MPI membership.
  • Attend monthly board meetings, chapter events and committee meetings.
  • Act as coach, advisor and counselor to assigned committees.
  • Report on the strategies, successes and challenges of assigned committees to Board of Directors.
  • Submit agenda items for Board of Directors meetings in advance of meetings.
  • Support and defend policies and programs adopted by the Board of Directors
  • Conduct transition meeting with successor
  • Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
  • Release and analyze annual chapter member satisfaction survey.
  • Responsible for budget line items under the Membership areas: Scholarships, Recruitment and Retention.
  • Provide support to Directors for which this position is responsible for
  • Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiative
  • Perform other duties that may be delegated by the President and/or Board of Directors.
Specific Responsibilities:
  • Available to answer general membership questions as posed by the chapter membership and prospective members
  • Manage and supervise chapter membership efforts, including membership recruitment, membership retention, awards, scholarships, community outreach, and volunteerism
  • Communicate strategic issues relating to membership to Board of Directors
  • Research current membership trends and topics pertinent to the meetings industry and report findings to Board of Directors
  • Approve all bills of the committees within the Membership category and forward appropriate paperwork to the VP of Finance
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (12 hours per month)

Director of Member Engagement (formerly Recognition)

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: VP of Finance
Qualifications:
  • Member in good standing.
  • Knowledgeable of the activities/affairs of the chapter.
  • Willing to give the time, energy, talents and enthusiasm required of the position.
  • Good organizational skills.
General Responsibilities:
  • Serve as voting member of Board of Directors.
  • Attend monthly board meetings, chapter events and committee meetings.
  • Act as coach, advisor and counselor to all committees based upon a Director’s request.
  • Report on the strategies, successes and challenges of assigned committee to Board.
  • Submit agenda items for Board of Directors meetings in advance of meetings.
  • Support and defend policies and programs adopted by the Board of Directors.
  • Conduct transition meeting with successor.
  • Responsible for ensuring the fiscal responsibility of all committees.
  • Identify, encourage and develop new leaders within the chapter
  • Identify, mentor and manage new leaders and volunteers
  • Re-engage former leaders and volunteers in the chapter.
  • Identify, encourage, and assign new volunteers to specific committees
  • Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiatives.
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Available to answer general membership questions as posed by chapter members.
  • Welcome and orient new volunteers/leaders in the chapter.
  • Encourage member involvement in committees during chapter events
  • Provide hospitality at chapter functions by welcoming attendees and making them feel welcome. 
  • Identify, recruit and place Committee Chairs for training by departmental teams.
  • Assist Director of Retention in the development and maintenance of active and ongoing campaign to match new members with ambassadors/mentors.
  • Send out completed volunteer assignments to committee chairs.
  • Work with committees to expand volunteer long-term involvement with chapter.
  • Maintain and manage volunteer database/spreadsheet accessible by all MPI-THCC board leaders.
  • Manage and implement annual volunteer fair/drive.
  • Monthly Calls to potential leaders/chapter volunteers.
Committees Assigned to this Director:
  • Membership – Ambassador/Mentor Program
  • Membership - Volunteer Fair/Drive
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (8-10 hours per month)

Director of Retention

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: VP of Membership
Qualifications:
  • Member in good standing.
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors.
  • Attend monthly board meetings, chapter events and committee meetings.
  • Act as coach, advisor and counselor to assigned committees.
  • Report on the strategies, successes and challenges of assigned committee to Board.
  • Submit agenda items for Board of Directors meetings in advance of meetings.
  • Support and defend policies and programs adopted by the Board of Directors.
  • Conduct transition meeting with successor.
  • Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
  • Train Committee Chairs for assigned committees: Peer Program and Noon Time Network (NTN) – Austin and San Antonio
  • Responsible for creating, implementing, and managing membership retention/renewal campaigns
  • Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiatives
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Available to answer general membership questions as posed by chapter members
  • Welcome and orient new members during chapter event
  • Responsible for managing new member orientations during monthly programs.
  • Encourage member involvement in committees
  • Provide hospitality at chapter functions by welcoming attendees and making them feel welcome. Also work with committees to develop ice breakers at some chapter functions.
  • Oversee Networking portion of Monthly Programs.
  • Contacting members up for renewal based on the implemented retention/renewal campaign.
  • Monthly Calls to members up for renewal
Committees Assigned to this Director:
  • Membership – Networking
  • Membership – Retention
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (8 - 10 hours per month)

Director of Recruitment

Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: VP of Membership
Qualifications:
  • Member in good standing.
  • Knowledgeable of the activities/affairs of the chapter
  • Willing to give the time, energy, talents and enthusiasm required of the position
  • Good organizational skills
General Responsibilities:
  • Serve as voting member of Board of Directors.
  • Attend monthly board meetings, chapter events and committee meetings.
  • Act as coach, advisor and counselor to assigned committees.
  • Report on the strategies, successes and challenges of assigned committee to Board.
  • Submit agenda items for Board of Directors meetings in advance of meetings.
  • Support and defend policies and programs adopted by the Board of Directors
  • Conduct transition meeting with successor.
  • Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
  • Promote MPI HQ recruitment incentives/promotions
  • Responsible for creating, implementing, and managing membership recruitment campaigns
  • Train Committee Chairs for assigned committees.
  • Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiatives.
  • Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
  • Available to answer general membership questions as posed by chapter members and prospective members
  • Establish a recruitment goal for the year, based on the strategic plan
  • Responsible for following standard operating procedure to recruit non-members/guests who attended monthly programs
  • Follow-up on leads to facilitate new member growth
  • Provide hospitality at chapter functions by welcoming attendees and making them feel welcome
  • Organize recruitment event such as the Bring Your Boss event
  • Monthly Calls to inactive individuals whose membership lapsed one year ago
Committees Assigned to this Director:
  • Membership – Recruitment
Time Commitment:
  • Regular attendance at monthly meetings and Board meetings
  • Attendance at Board retreats
  • Attendance at all official chapter activities and functions
  • Potential attendance at Chapter Leadership Conference, as directed by President
  • Committee activities (10 hours per month)

 

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